How to Hire, Train and Manage Your Virtual Professional

No matter what industry you are in, there are two types of activities that you must do on a daily basis … those that use your time resources, and those that produce revenue.  When it comes to how you approach managing your business, it is critical to first understand the concept of leverage.  More specifically, how you leverage your time.

So, how do you determine exactly how much “stuff” you do during your day, your week, your month that can be shifted off your plate?  One of our highly successful clients, Lisa Archer, suggests that every agent spend time with some sticky notes.  She had her team spend two weeks jotting down everything they did throughout their day.  At the end of that time, they sat down and started separating all those notes that were dollar productive on one board, and non-dollar productive on another board.

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Millionaire Real Estate Habits

If you are a maverick with no interest in delegating, if you have trust issues, if you believe the secret to success is some undiscovered grail, this information is not for you. This post is going to dive into the processes and programs millionaire agents used to get to the top of the mountain and stay there. We are going to break it all down, step-by-step, but stick with us and you’ll see a common thread; they didn’t do it alone. They leveraged their time, delegating tasks both small and large. They used the latest technology and programs to again leverage their time. And they used that time to get in front of clients and close business.

 

We recently sat down with real estate legend, and CEO of Corcoran Coaching, Bubba Mills to discuss how agents can leverage habits of millionaire agents in their own business.  Rush Edwards from Top Producer joined that conversation to talk about integrating the latest technology into your leveraging efforts.

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Lisa Archer Opens Up About Creating a Successful Real Estate Business!

One week ago, we sat down to have an “Ask Me Anything” Session with Keller Williams agent, and CEO of Live Love Homes in Charlotte, North Carolina, Lisa Archer.

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Essential Tasks a Virtual Assistant Can Do to Help Grow your Business

You may have heard about how hiring a Virtual Assistant can be most beneficial to your business. We recently compared the costs between hiring an in-house employee and a Virtual Assistant. However, beyond the numbers, it is also important to be informed about the actual tasks they can accomplish. Here is a list of the fundamental tasks a Virtual Assistant can accomplish for you:

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Your Social Media Is Missing the Mark

As we discussed in our last post, Social media is a powerful tool you can use in to boost your business. Its free, it has great reach and it is accessible to many people. However, according to research, Real Estate related social media accounts churn out the most content and yet garners the lowest rate of engagement.  Even though many Real Estate firms follow the advice of Social Media gurus on frequency of posts and posting images, the following results were found:

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Top 5 Social Media Tips for Real Estate Agents

Recently, Social Media has become an ever present part of our day to day lives. By making it accessible through our smart phones, tablets and other devices that we carry around with us, there really is no reason not to take advantage of the different channels we have in order to boost our online presence.

Here are some noteworthy statistics:

  • 90 percent of home buyers searched online at some point during their home buying process. (NAR 2012 Profile of Home Buyers and Sellers)
  • 14 percent of home buyers first looked online for information about the home buying process. (NAR Profile of Home Buyers and Sellers 2013)
  • More than half of Gen Y and Gen X buyers used a mobile device during their home search. Among those who did, 31 percent of Gen Y and 26 percent of Gen X found the home they ultimately purchased via a mobile device. (NAR Home Buyer and Seller Generational Trends Report 2015)
  • Real estate related searches on Google grew 253 percent over the past four years. (Google Internal Data, Q3 2012)

This is probably why 91% of Realtors have been reported to be using social Media to some extent.  So in the midst of all the information out there and all the competition, how can you ensure that you are utilizing Social Media to increase your visibility with potential customers? Here are the Top 5 tips we have found to be most useful:

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Give us Referrals, Get the Rewards!

Referrals are one of the strongest methods of drawing in business. Referrals can be extremely powerful because people are more likely to direct their business towards an establishment that has been recommended by someone they know and trust.

Over the years, we have built our partnerships through many avenues. Throughout this time, we have found referrals to be the most impactful. We have appreciated all your referrals over time and would like to keep them coming.

Since 2008, MyOutDesk has been dedicated to providing the best Real Estate Virtual Assistant services possible. We strive to continue to provide leverage and value to each one of our valued clients and now, we are giving you even more reasons to pass along that knowledge to your friends and colleagues. We are offering you a very special gift for helping us extend the movement.
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MyOutDesk + RingCentral/Glip

MyOutDesk has been around since 2008 and one thing we continually strive for is excellence, one way to achieve that is by growth and improvement. Over the years, MyOutDesk has gone through many changes, improving our staffing, our set-ups and our systems.

One major change this year has been switching over to RingCentral’s GLIP. The description from their website reads:  “Glip gives you team collaboration built around real-time messaging with integrated task management, video conferencing, shared calendars and more.” Glip was acquired by RingCentral in June 2015 and is included with RingCentral Office.

Recently, Glip published a case study on MyOutDesk talking about the ways we have been utilizing the program to better manage our work and systems. Read more

Remain Productive During the Holidays with your Real Estate Virtual Assistant.

It is a well-known fact that the Real Estate Industry sees a dip in business during the holidays. With school out and people preparing for the season’s festivities not very many people are looking to strike huge business deals and such.  Despite that fact there are many ways to keep your business going. If you are one of those people who would actually like to enjoy your holidays then this is the perfect time to delegate holiday related tasks to your Real Estate Virtual Assistant.

  1. Send Out Holiday Greetings- This is a great time to send a personalized greeting to our past, current and/or potential clients. Whether it is a gift basket, some homemade treats, a postcard or even an email, use this as an opportunity to really ingrain how much you care and how much you appreciate your contacts. Include specific details to show them that you pay attention and they are important to you. For example “How is your son John doing? Last time we spoke, you told me was preparing for a semester abroad, how did that go?”
  2. Offer Special Holiday Deals- Who doesn’t love a good deal? The right offer just might pique someone’s interest enough to take time from the holiday hubbub to make a deal. Whether its freebies or rebates, offering an awesome deal can definitely be a great way to try and bring in some business.
  3. Make Follow-up Phone Calls- Prospecting during the holidays may not be met with the most enthusiasm. So instead use this time to call your past clients. Greet them and ask them how they are doing, also remind them to keep you in mind if any of their friends or family mentions needing a service that you provide during one of their holiday parties. Keep the call quick and simple but sincere.
  4. Get Ready for After the Holidays- Use the lull to zoom in on concerns that normally get set aside when business is in full swing. Update office systems, clean-up your database, or outline an action plan. Take advantage of the downtime by getting things ready for the upcoming year.
  5. Gather New Information- During this time of the year there are many conferences that are going on all over the country, do some research and see what would benefit you and your business, you may even get a vacation out of it, bring your family along! If you can’t travel, then pick-up a book or 2 related to your industry and brush-up on ideas and methods you have been wanting to look into. Read more