Ed English
Jan 2021
We are new to MyOutDesk services but have been totally impressed with their team so far. Very professional and responsive. The sales process and onboarding were excellent. Dominic, Steve, and Anj rock! Thank you!
Keep Your Books In Order
Bookkeeping Virtual Assistant
Our bookkeeping virtual assistants handle invoicing, expense tracking, payroll, bank reconciliations, and financial reporting so you can focus on growing your business with confidence in your numbers.
Why Bookkeeping VAs
Keep Your Books Accurate Without The Overhead
Accurate bookkeeping is the foundation of every healthy business, but it's tedious, time-consuming, and easy to fall behind on. When your books aren't current, you lose visibility into cash flow and financial performance.
Our bookkeeping virtual assistants handle accounts payable and receivable, bank reconciliations, invoicing, payroll, expense tracking, financial reporting, and tax preparation support, keeping your finances organized and up to date at all times.
MyOutDesk bookkeeping VAs are carefully vetted and experienced with platforms like QuickBooks, Xero, and FreshBooks, saving you up to 70% compared to hiring an in-house bookkeeper.
What We Handle
What A Bookkeeping Virtual Assistant Can Do For You
Accounts Payable & Receivable
Keep your cash flow healthy with accurate tracking of money coming in and going out.
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Bank Reconciliation
Ensure your books match your bank records with regular, accurate reconciliations.
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Invoicing & Billing
Create and send professional invoices on time to maintain healthy cash flow.
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Expense Tracking
Monitor and categorize every business expense for better financial visibility.
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Payroll Processing
Keep your team paid accurately and on time with reliable payroll support.
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Financial Reporting
Get clear, accurate financial reports that help you make informed business decisions.
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Tax Preparation Support
Stay organized and prepared for tax season with year-round bookkeeping discipline.
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Security & Compliance
Your data is protected by enterprise-grade security
Every MyOutDesk virtual professional operates within a security framework built for the world's most regulated industries. From SOC 2 certified operations to CIS Level 2 hardened devices, we go beyond industry standards.
SOC 2 Type I Certified
Verified controls for enterprise security
CIS Level 2 Hardened Devices
MyOutDesk managed endpoints secured to CIS Benchmark standards
HIPAA Compliant
BAA-ready safeguards for protected health information
PCI-DSS Compliant
Payment card data handled with certified controls
NDA by Default
Every VA signs our NDA; we honor yours on request
Real virtual assistants, amplified by AI
Every MyOutDesk VA is trained through MOD University to use modern AI tools, then paired with the AI toolkit your work needs. A real person still reviews every AI-assisted deliverable before it reaches you, so your bookkeeping VA works faster and cleaner, with the judgment AI doesn't have.
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Trained
MOD University
Prompting, verification, and role-specific AI workflows, refreshed as the tools change.
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Equipped
Your stack, your rules
Your VA works inside your AI tools, on your accounts, under your governance.
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Trusted
Human-in-the-loop
A real person reviews every AI-assisted deliverable before it reaches your customers or CRM.
See the Difference
How We Compare
| Feature | Full-Time Hire | Freelancer / Marketplace | MyOutDesk |
|---|---|---|---|
| Time to hire | 4–8 weeks | 1–2 weeks | As little as 1 week |
| Screening | You run it | Self-reported | 6-stage vetting, 0.7% pass rate |
| Education | You verify | Unverified | College degree required |
| Dedicated to you | Yes | Rarely | Yes, full-time |
| Time zone coverage | One person, one shift | Their schedule, not yours | Works your timezone; 24/7 coverage available |
| Cost structure | Salary + benefits + overhead | Hourly, unpredictable | Flat monthly rate, all-inclusive |
| If it doesn't work out | Start over | Start over | We rematch at no extra cost |
| Oversight tools | You provide | None | Productivity tracking included |
| Legal entity (US & PH) | N/A | No | Yes |
| SOC 2 compliance | Your responsibility | No | Third-party audited |
| HIPAA verified | Your responsibility | No | Yes |
Verified Reviews
What Our Clients Say
4.9 (305 reviews)
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Cindy Manzolillo
Feb 2021This was the first time I ever hired a virtual assistance. Honestly I was alittle worried and nervous. Pabble walk me through the process and picking qualified applicants for me made it such a great experience and I hired my first Virtual Assistance. Thank you My Out Desk for the professional and courteous staff you have on board.
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Key Realty Grand Rapids
Dec 2018Fantastic experience hiring and employing a real estate admin through MyOutDesk. They made the process easy to understand and helped with on-boarding. Highly recommend
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Knolly Williams
Apr 2019I’ve been using MyOutdesk for more than 5 years and I have 3 fantastic VAs. This company has been a game changer for my business! Can’t recommend them highly enough.
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Craig Fauver
Jun 2020Great experience so far!
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Eli Clark
Jul 2020So far MOD has been very communicative, and the VA we have been working with has been incredible.
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Trista Oseland
Jun 2021Very professional individuals we have been in contact with from the beginning
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stanton cass
Dec 2018We’ve been with MOD for 7 years now and couldn’t be happier. They matched us with two VA’s very quickly and the support we receive from them is invaluable. Highly recommended!!!
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HICKS CRAWFORD
May 2015I loved to utilized Myoutdesk services for real estate assistance. They invest a great deal of time and money into developing their Vas and it shows in the quality of work they perform for me. Most companies are not legal in the countries. They send work to and do not have the ability to protect their clients like MyOutDesk does.
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Remo Packer
Oct 2019MOD is, by far, the most professional and capable VP company in the US. I searched long and hard to find a company to provide a Virtual Professional for my real estate business and MOD has exceeded my expectations. If you are looking for a VP, do not hesitate to contact them!
Helpful Resources
Bookkeeping Articles & Guides
Tips, strategies, and insights to help you get the most from your bookkeeping virtual assistant.
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FAQ
Common questions
How much does it cost to hire a bookkeeping virtual assistant?
With MyOutDesk, you can save up to 70% compared to hiring an in-house bookkeeper. We handle all recruiting, background checks, payroll, and benefits so you can get professional bookkeeping support without the overhead.
What tasks can a bookkeeping virtual assistant handle?
Our bookkeeping VAs handle accounts payable and receivable, bank and credit card reconciliations, invoicing and billing, expense tracking, payroll processing, financial reporting, and tax preparation support for your CPA. They work within your existing accounting software and follow your processes.
What accounting software can your VAs work with?
Our bookkeeping virtual assistants have experience with major platforms including QuickBooks Online, QuickBooks Desktop, Xero, FreshBooks, Wave, Sage, and Zoho Books. For payroll, they work with Gusto, ADP, Paychex, and QuickBooks Payroll. They can also work with expense tools like Dext, Hubdoc, and Bill.com.
Can a bookkeeping VA handle payroll?
Yes. Our bookkeeping VAs can process payroll runs, enter employee hours, track PTO, generate pay stubs, and maintain payroll records using platforms like Gusto, ADP, Paychex, or QuickBooks Payroll. Pay rate changes and other decisions remain with your team.
Can a bookkeeping VA prepare my taxes?
Our VAs provide tax preparation support by organizing your financial records, categorizing deductible expenses, generating 1099 reports, and preparing workpapers and schedules for your CPA or tax preparer. They do not file taxes or provide tax advice.
What about data security and financial information?
We take data security seriously. All MyOutDesk virtual assistants go through thorough background checks, sign NDAs, and follow strict data handling protocols. We support your existing security requirements so you can trust your financial data is handled responsibly.
Can a bookkeeping VA support multiple businesses or entities?
Yes. Many of our clients have their bookkeeping VA manage books for multiple entities, locations, or business lines. Your VA can maintain separate charts of accounts and generate reports for each.
Will my bookkeeping virtual assistant be dedicated or shared?
All of our virtual assistants are dedicated to a single client. Your VA will learn your chart of accounts, your workflows, and your specific processes to deliver consistent, reliable bookkeeping support.
How quickly can we get started?
We can onboard a bookkeeping virtual assistant in as little as 7 days. We just need to understand your accounting software, transaction volume, and processes to match you with the right VA.
Do MyOutDesk virtual assistants use a password manager?
Yes. We require every VA to share and store credentials through a password manager - never in plain text, email, chat, or browser autofill. We can use the password manager your team already runs on (1Password, Bitwarden, LastPass, Dashlane, Keeper, or similar) or provide one. Access can be revoked instantly when the engagement ends.
Can I bring my own non-disclosure agreement (NDA)?
Yes, we are happy to work with you to get an NDA between your virtual assistant and your company signed. We also provide a default NDA that protects all our clients.