Indispensable
Real Estate Virtual Assistants
Rapidly grow your real estate business & generate massive GCI while cutting costs with a Real Estate Virtual Assistant from MyOutDesk, trusted by over 8500+ clients – including half of the RealTrends Top 10 Teams!
2000+ Realtors
2000+ Realtors have chosen MyOutDesk to help grow and scale their business.
850+ Virtual Assistants
In 2023 alone, Real Estate agents added over 850 MyOutDesk virtual assistants
$40 Million Saved
MyOutDesk saved Real Estate companies over $40 million dollars in 2023
Generate More Leads With a Real Estate Virtual Assistant
Being in Real Estate is about people—not paperwork. Therefore, you need to stay focused on leads, listings, sales & the relationships that lead to them—which is why MyOutDesk has been trusted for over 15 years by more than 7500 real estate agents & brokers, including half of the RealTrends™ Top 10 Teams!
A real estate virtual assistant can help by making calls, gathering documentation, chasing signatures & nurturing leads in your pipeline. At the same time, you focus on closing deals—as well as helping you schedule meetings, talking to clients, staying on top of your networking, and building the relationships that grow your revenue.
Since 2008, MyOutDesk has been the single largest industry-leading provider of real estate virtual assistants—not only for thousands of agents & brokers but also for national franchises like KW, Re/MAX, eXp Realty, Sotheby’s, and many more.
What a Real Estate VA can do for you
Administrative Tasks
- Manage Calendars, inboxes, and scheduling
- Prepare reports from various platforms in excel
- Manage showings, scheduling listings, updating your CRM
Inside Sales + Prospecting
- Warm and cold call expired, FSBO listings
- Use systems such as Vulcan 7/RedX to locate expired and FSBO listings
- Assessing potential leads to determine their viability and alignment with the desired target market
- Add listings and follow up with leads on Realtor, Zillow, and Trulia
Real Estate Marketing
- Manage listings on Zillow, Realtor, Trulia
- Manage website and blog for your real estate business
- Manage and monitor social media, including on sites like Active Rain and Trulia
Lead Generation + Followup
- Leverage email campaigns for consistent lead nurturing
- Make outbound calls to leads who expressed prior interest, creating new opportunities
- Make outbound calls to leads who expressed prior interest, creating new opportunities
Transaction Coordination
- Manage the escrow process including closing preparations
- Coordinate title/escrow, loans, and appraisal processes
- Manage gather and submitting documentation for closing
Real Estate VA Job Descriptions
Looking to maximize the power of your virtual assistant? Grab our Job Description pack! You’ll get access to all the following, absolutely free:
- Business Development
- MLS & Listings Coordinator
- Personal & Executive Assistant
- Real Estate Administrative Assistant
- Real Estate ISA
- Social Media / Marketing Assistant
- Transaction Coordinator
- Business Development
Related services
Inside Sales
Transaction Coordinator
Loan Processor
Get started
Hire a Virtual Assistant for your Real Estate business today
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Book a personalized strategy session
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Co-create your success plan
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Get indispensable talent & resources
What Our Clients Are Saying
“My VA prepares most of the reports we have: for marketing, for sales, what we need to focus on for the next few weeks, our staff performance, our customer information. (Our VA) They also handle our marketing: our content, our materials, our fliers, the website design, and our templates to move forward.”
“There’s no ceiling to growing your business, there’s no ‘maximum amount of money’ that can be made in the mortgage industry. There’s no limit to how big your mortgage business can be, and if you just work follow this process, this is how you do it.”
“As a loan officer, I want to create relationships with REALTORS®, and I use my VA to help me acquire the relationship. He setup 51 one-on-one meetings with agents in the first quarter I had him, which is awesome because acquiring the relationship is what acquires the mortgage. My VA is so good that my schedule is booked solid!”
Most of my processes are so administrative-heavy and burdensome — I can’t sell business and be tied down with all of it! My VA helped me start streamlining our systems, she knows everything going on — that high touch level of service that my clients need, she does it!
“We hired our original VA and quickly expanded to 3 — we’re rocking phone calls, hitting 250-350 a day outbound! They’re talking to our candidates, screening them, getting them through the process of enrollment and generating revenue for us, big time! Each of them could replace 3 people for me.”
“MyOutDesk has allowed me to start building my real estate team, starting with what I needed help with the most – lead generation. I’d highly recommend MyOutDesk to any agent like who is looking to get to the next level and ultimately build a real estate team.”
“A MyOutDesk virtual assistant can help your office provide a consistently higher level of service from recognition to communication, to the calendar, to anything you can imagine. Having my virtual assistant has just been transformational for me. I really love my VA, she’s fantastic!”
“MyOutDesk is where you’ll find real estate trained Virtual Assistants that can do everything that an assistant can do for you, except physically picking up a lockbox or paperwork, because they’re located remotely in the Philippines. They work the hours you want, in the timezone you’re in – and when you hire them for 8 hours a day, they actually work a full 8 hours a day – without the meetings, calls, bathroom breaks & everything else. They work, work, work, which is why they get so much done.”
“Working with MyOutDesk has really been a dream. It has allowed me to cost effectively outsource the prospecting part of my business. The investment is nothing compared to the return I am getting from listings, opportunities, and brand exposure they provide me.”
“I get 250 emails a day, so one of the first things I set my VA up to do is scrub my inbox. Now she maintains my trend report, my success spreadsheet, she’s doing transaction management for us along with web-design & general marketing. We’re having phenomenal results.”
“MyOutDesk is the perfect solution for my overall goals in the REO market. My virtual assistant has a lot of real estate knowledge, and what she doesn’t know, she picks up quickly. She has become a real asset to our team. I highly recommend MyOutDesk.”
“Our Virtual Assistants are able to do the job better than the local people, raising the bar! They are more mature, more experienced, more grateful and more committed to what they were doing and raised the bar for all our other employees!”
“(Our VAs) we’ve helped teams hire over 1800 people and we’re diving into industries outside Real Estate. We leverage them in processes and procedures, they help us in sifting through candidates’ personalities, operating styles, profiles and more; phone conversations and follow-ups, interview schedules and more.”
“Our Virtual Assistants are punctual, detailed, consistent, give us superlative work and are an important part of our team. This lets us increase business, frees up agents to go out on appointments and sell homes. We could not be more pleased with the level of work we receive from our virtual assistant team members!”
“MyOutDesk has really revolutionized our business. We’d generate rental leads, hand them off to our agents, and have those agents reach out. We needed a better way to use the time these agents were spending to get these leads ready to go out on tour. I can’t tell you how many hours you’ve saved for our agents.”
Helpful Resources
Frequently Asked Questions
MyOutDesk deploys a stringent talent-matching process for our hiring. In fact, out of over 150 applications per day, only 2.2% are hired and endorsed to clients like yourself. In addition, we do an FBI-grade background check, along with other important, preliminary profiling.
Before hiring a virtual assistant, we ensure that they possess the 3 E’s: Employment, Expertise, and Experience—making them a great fit for you and your business. Our reputation depends on your satisfaction, and we’re determined to make sure you get the absolute best fit possible!
Ready to scale?
Find a virtual professional that meets your unique business needs and save up to 70% on hiring costs today.
