Kerry Stagman
Apr 2019
This company has been very responsive and helpful. We just got started and it already has been a very great experience! Looking forward to working with our new team member!
Scalable Administrative Support
Administrative Virtual Assistants
Our Administrative Virtual Assistants integrate directly into your business to manage email and calendar systems, CRM, documentation, reporting, bookkeeping coordination, and day-to-day operational cadence.
Why Administrative VAs
Administrative Support That Scales With Your Business
Administrative operations must run efficiently without diverting leadership from revenue and strategic priorities.
Our Administrative Virtual Assistants (VAs) integrate into your existing systems and workflows to manage core administrative functions, including calendar coordination, CRM management, documentation, reception coverage, bookkeeping support, expense tracking, and structured executive support such as meeting preparation, reporting coordination, and follow-up management.
By establishing structured administrative capacity behind the scenes, your leadership team remains focused on revenue, strategy, and critical operational priorities.
MyOutDesk virtual admin assistants are carefully vetted to ensure a seamless transition into your company - saving you up to 70% the cost of a traditional employee.
What We Handle
What An Administrative Virtual Assistant Can Do For You
Back Office Management
Keep operations running smoothly with dedicated support for inbox and calendar execution, recurring workflow ownership, and day-to-day system coordination that protects executive focus and keeps teams aligned.
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Accounting & Bookkeeping
Strengthen financial visibility and maintain clean records through administrative accounting support that keeps workflows moving while staying clear of CPA-level advisory work.
View Bookkeeping VAs →
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HR + Recruitment
Support hiring and HR administration with process-driven virtual assistance that reduces scheduling friction, improves onboarding consistency, and keeps employee records organized.
View Recruiting VAs →
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Document Management
Maintain organized, accurate documentation across your systems by managing creation, formatting, storage, retrieval, and lifecycle workflows so information stays clean, current, and easy to access.
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Frontline Communications & Intake
Provide reliable coverage for inbound calls and requests with consistent intake, routing, and scheduling support that protects leadership time while keeping responsiveness high.
View Virtual Receptionists →
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Executive Support
Support leadership with meeting preparation, follow-through, and reporting hygiene that keeps priorities moving, plus research and logistics support that reduces friction for high-value work.
View Personal Assistants →
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Security & Compliance
Your data is protected by enterprise-grade security
Every MyOutDesk virtual professional operates within a security framework built for the world's most regulated industries. From SOC 2 certified operations to CIS Level 2 hardened devices, we go beyond industry standards.
SOC 2 Type I Certified
Verified controls for enterprise security
CIS Level 2 Hardened Devices
MyOutDesk managed endpoints secured to CIS Benchmark standards
HIPAA Compliant
Safeguards for protected health information
PCI-DSS Compliant
Payment card data handled with certified controls
See the Difference
How We Compare
| Feature | Full-Time Hire | Freelancer / Marketplace | MyOutDesk |
|---|---|---|---|
| Time to hire | 4–8 weeks | 1–2 weeks | As little as 1 week |
| Screening | You run it | Self-reported | 6-stage vetting, 0.7% pass rate |
| Education | You verify | Unverified | College degree required |
| Dedicated to you | Yes | Rarely | Yes, full-time |
| Cost structure | Salary + benefits + overhead | Hourly, unpredictable | Flat monthly rate, all-inclusive |
| If it doesn't work out | Start over | Start over | We rematch at no extra cost |
| Oversight tools | You provide | None | Productivity tracking included |
| Legal entity (US & PH) | N/A | No | Yes |
| SOC 2 compliance | Your responsibility | No | Third-party audited |
| HIPAA verified | Your responsibility | No | Yes |
Verified Reviews
What Our Clients Say
4.9 (308 reviews)
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Scott Vögeli
Nov 2023The experience with MyOutDesk has been nothing but flawless. I started my first assistant having no idea how to prepare for the change but MOD has made the process easy to understand and has also provided me with a ton of resources to make the process successful. My assistant is a rockstar and I'm super pleased with everything so far!
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Michael Wilson
Aug 2019Great communication and support during the startup process! The level of training that MOD provides for their Virtual Professionals helps ensure they can be contributors quickly when they join our team.
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Laura Blossey
Oct 2019From my first conversation with MyOutDesk, I was impressed with the level of detail provided. It was reassuring to hear that the Virtual Assistants get a little training but also have skills from previous jobs that could translate to any industry.
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Megan Tieso
Jun 2020Extremely professional workers who are eager to work hard and do a great job! So far we've really enjoyed MOD and would recommend it to other Realtors :)
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Steven Steiner
May 2025Exceptional Service from MyOutDesk and MyVA Rochelle! I've had the pleasure of working with MyOutDesk, and I can't say enough about the outstanding experience. Their virtual assistant service is truly top-notch, and MyVA Rochelle exemplifies everything great about their team. Rochelle is the absolute best—professional, efficient, and incredibly dedicated. She has streamlined my workflow, taken tasks off my plate, and consistently gone above and beyond to ensure everything runs smoothly. Her attention to detail, proactive approach, and reliability make her an invaluable asset. If you're looking for a virtual assistant who delivers excellence, MyOutDesk and MyVA Rochelle are the perfect choice. I highly recommend them!
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Cindy Manzolillo
Feb 2021This was the first time I ever hired a virtual assistance. Honestly I was alittle worried and nervous. Pabble walk me through the process and picking qualified applicants for me made it such a great experience and I hired my first Virtual Assistance. Thank you My Out Desk for the professional and courteous staff you have on board.
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Eboneese The Broker
Feb 2020An amazing experience so far. As a busy realtor, it was hard for me to sit down to start this process for someone I really need as a part of my business growth. My Out Desk has made this process very easy. I'm excited that it took a day to pick my ISA. My Out Desk pick the prefect candidates
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Jenny Gregory
Oct 2019So far I'm very happy with my service and look forward to seeing how the experience goes from here as I just hired someone
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Scott Yokley
Nov 2018Very professional and thorough organization. Great support throughout the process.
Helpful Resources
Administrative Articles & Guides
Tips, strategies, and insights to help you get the most from your administrative virtual assistant.
Administrative
From Scheduling Chaos to Two Weeks Out: Don Keely’s Story
Don Keely didn’t set out to build a business. He retired early from a Fortune 500 vice president role, got restless, and started paying attention to a problem he’d spent years watching companies struggle with: nobody could find reliable people to service their fitness equipment. So he built a company that does exactly that. Today, … Read more
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Virtual Assistants: The Secret to a Stress-Free Holiday and New Year
End-of-year chaos doesn’t have to overwhelm you. Discover how Virtual Assistants can lighten your load, streamline operations, and set you up for success in the new year.
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Simplify AirBnb Management: The Power of Virtual Assistants
Managing an Airbnb or short-term rental can be overwhelming, but it doesn’t have to be. Learn how a skilled virtual assistant from MyOutDesk can handle guest communication, admin tasks, marketing, and more—helping you run your rental like a pro.
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Build your perfect remote team
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Related Virtual Assistant Services
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FAQ
Common questions
What tasks can an administrative virtual assistant handle?
Our administrative virtual assistants can manage a wide range of tasks including email and calendar management, CRM updates, documentation, reporting, bookkeeping coordination, reception coverage, and structured executive support such as meeting preparation and follow-up management.
How do I integrate a virtual assistant into my existing systems?
Our virtual assistants are trained to seamlessly integrate into your existing workflows and systems. We work closely with you during the onboarding process to ensure they are set up with the necessary access and training to effectively support your administrative needs.
What are the cost savings compared to hiring a traditional employee?
By hiring a MyOutDesk virtual administrative assistant, you can save up to 70% compared to the cost of a traditional employee. This is due to lower overhead costs and the flexibility of our virtual staffing model.
Can I bring my own non-disclosure agreement (NDA)?
Yes, we are happy to work with you to get an NDA between your virtual assistant and your company signed. We also provide a default NDA that protects all our clients.
Is an administrative virtual assistant secure?
Yes, we take security very seriously. By default, all our devices are actively monitored via MyTimeIn Compliance Monitoring which ensures alignment with SOC 2 standards. We also have in-office and secure machine options.
Will my administrative virtual assistant be dedicated to my business?
Yes. Your administrative virtual assistant is dedicated to your business full time. We do not share our virtual assistants across multiple clients. This allows them to fully integrate into your team.