From Contract To Close
Our real estate transaction coordinators are trained to manage all the paperwork and deadlines involved in your real estate transactions - including every step of the selling process, from contract to close.
Real estate transactions involve dozens of documents, tight deadlines, and constant communication between agents, lenders, title companies, and clients. Managing it all yourself takes time away from revenue-generating activities.
Our transaction coordinator virtual assistants handle every detail from ratified contract through closing day - tracking deadlines, preparing documents, coordinating with all parties, and ensuring compliance - so nothing falls through the cracks.
MyOutDesk virtual admin assistants are carefully vetted to ensure a seamless transition into your company - saving you up to 70% of the cost of a traditional employee.
Built for Real Estate Teams
We've helped thousands of real estate professionals across the country scale their businesses with dedicated virtual assistants. Whether you're a solo agent, a team lead, or running a brokerage, our transaction coordinators integrate directly into your workflows and transaction management platforms.
Manage all contract paperwork from ratification through closing with precision and accuracy.
Oversee the entire escrow process from opening to closing, keeping all parties aligned and on schedule.
Keep all parties informed and aligned throughout the transaction lifecycle.
Coordinate property inspections and appraisals to keep your transactions moving forward.
Keep every transaction organized with comprehensive checklists and database management.
Prioritize and coordinate the critical processes that keep transactions moving toward closing.
Every MyOutDesk virtual professional operates within a security framework built for the world's most regulated industries. From SOC 2 certified operations to CIS Level 2 hardened devices, we go beyond industry standards.
Verified controls for enterprise security
MyOutDesk managed endpoints secured to CIS Benchmark standards
Safeguards for protected health information
Payment card data handled with certified controls
See the Difference
| Feature | Full-Time Hire | Freelancer / Marketplace | MyOutDesk |
|---|---|---|---|
| Time to hire | 4–8 weeks | 1–2 weeks | As little as 1 week |
| Screening | You run it | Self-reported | 6-stage vetting, 0.7% pass rate |
| Education | You verify | Unverified | College degree required |
| Dedicated to you | Yes | Rarely | Yes, full-time |
| Cost structure | Salary + benefits + overhead | Hourly, unpredictable | Flat monthly rate, all-inclusive |
| If it doesn't work out | Start over | Start over | We rematch at no extra cost |
| Oversight tools | You provide | None | Productivity tracking included |
| Legal entity (US & PH) | N/A | No | Yes |
| SOC 2 compliance | Your responsibility | No | Third-party audited |
| HIPAA verified | Your responsibility | No | Yes |
Erin Pedrami
We have recently hired two VAs from MyOutDesk and each have FAR EXCEEDED our expectations! We have a law firm and an HVAC business, and these VAs have already shown their commitment, dedication, and grit! The skills they bring are unmatched! I highly recommend MyOutDesk -- no other company has even come close.
Gitta Urbainczyk, Realtor
The service and professionalism is outstanding. Our ISA set 2 solid appointments the first week.
Rob Dezso
Seemless process that involved under promising and over delivering!!!
Aaron Bates Real Estate
My new Virtual Assistant is starting less than two weeks after our consultation. I interviewed three well-qualified candidates in two hours, and made a decision that day. I am so happy to get the help I need to serve my clients better, and I know this will be a good move for a our team. We already talked about hiring one of the other candidates for a different position!
George Sanchez
My outdesk was proactive and responsive. We were presented with multiple, high quality, candidates to choose from and our expectations have been exceeded by the professionalism and quality we have received from Rowena. She is part of our team. We plan to add more VAs in the future.
Zach Neumann
My out desk is a great company and Daphne is great to work with. I have many VAs and they are all great.
Key Realty Grand Rapids
Fantastic experience hiring and employing a real estate admin through MyOutDesk. They made the process easy to understand and helped with on-boarding. Highly recommend
Sam Bingham
Had a great experience on boarding with MOD to hire a virtual assistant. We just selected our virtual ISA to begin calling next week, but so far the experience has been great and everyone has provided the level of service we want and expect. They sent us very qualified candidates who we were able to interview, and we selected a reliable virtual assistant with previous real estate experience, which is exactly what we were looking for when we hired MOD. So far, so good! Will recommend.
Susan Derlein
This is truly a group of professionals! Well trained, professional, client focused and clearly passionate about what they do. I am so looking forward to working with my Virtual Professional! Do not hesitate! You will not be disappointed!
Monte Mohr
35 years as a Broker in the real estate business has caused me to be a little on the scenicle side when feeling that I'm 'getting what I was sold'. Simply stated, I already love MyOutDesk. How they operate, how they follow through with their promises and how they have created a culture that all are proud to be affiliated with. I'm looking forward to growing our company with their help every step of the way!
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FAQ
With MyOutDesk, you can save up to 70% compared to hiring an in-house transaction coordinator. We handle all recruiting, background checks, payroll, and benefits so you can add TC capacity without the overhead.
Our virtual transaction coordinators manage the administrative side of your real estate deals from ratified contract through closing. This includes preparing and organizing transaction documents, tracking deadlines and contingencies, coordinating with title companies, lenders, and inspectors, managing the escrow process, and keeping all parties informed.
Our transaction coordinators have experience with popular platforms including Dotloop, SkySlope, Brokermint, TransactionDesk, Paperless Pipeline, and DocuSign. They can also work within your brokerage's MLS and any additional tools your team uses.
Yes. Our TCs coordinate with escrow and title companies to ensure earnest money deposits are received on time, track escrow timelines, confirm title commitments, and follow up on any outstanding items needed to keep the closing on schedule.
Yes. Your TC can schedule home inspections and appraisals, follow up with inspectors and appraisers, track inspection deadlines, and ensure any repair requests or contingencies are documented and communicated to all parties.
This depends on transaction complexity and your workflow, but most of our virtual TCs manage 15 to 30 active transactions at a time. They use checklists and pipeline tracking to ensure nothing falls through the cracks.
All of our virtual assistants are dedicated to a single client. Your TC will learn your brokerage's processes, your preferred forms and checklists, and your communication style to deliver consistent support.
We can onboard a virtual transaction coordinator in as little as 7 days. We just need to understand your transaction volume, the platforms you use, and your processes to match you with the right TC.
Yes, we are happy to work with you to get an NDA between your virtual assistant and your company signed. We also provide a default NDA that protects all our clients.