Gitta Urbainczyk, Realtor
Feb 2019
The service and professionalism is outstanding. Our ISA set 2 solid appointments the first week.
From Contract To Close
Real Estate Transaction Coordinator
Our real estate transaction coordinators are trained to manage all the paperwork and deadlines involved in your real estate transactions - including every step of the selling process, from contract to close.
Why Transaction Coordinators
Close More Deals Without The Administrative Burden
Real estate transactions involve dozens of documents, tight deadlines, and constant communication between agents, lenders, title companies, and clients. Managing it all yourself takes time away from revenue-generating activities.
Our transaction coordinator virtual assistants handle every detail from ratified contract through closing day - tracking deadlines, preparing documents, coordinating with all parties, and ensuring compliance - so nothing falls through the cracks.
MyOutDesk virtual admin assistants are carefully vetted to ensure a seamless transition into your company - saving you up to 70% of the cost of a traditional employee.
Built for Real Estate Teams
The #1 Virtual Assistant Provider in Real Estate
We've helped thousands of real estate professionals across the country scale their businesses with dedicated virtual assistants. Whether you're a solo agent, a team lead, or running a brokerage, our transaction coordinators integrate directly into your workflows and transaction management platforms.
What We Handle
What A Real Estate Transaction Coordinator Can Do
Manage Transaction Documentation
Manage all contract paperwork from ratification through closing with precision and accuracy.
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Manage Escrow Process
Oversee the entire escrow process from opening to closing, keeping all parties aligned and on schedule.
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Communication Coordination
Keep all parties informed and aligned throughout the transaction lifecycle.
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Inspection & Appraisals
Coordinate property inspections and appraisals to keep your transactions moving forward.
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Checklist Management
Keep every transaction organized with comprehensive checklists and database management.
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Task Prioritization
Prioritize and coordinate the critical processes that keep transactions moving toward closing.
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Security & Compliance
Your data is protected by enterprise-grade security
Every MyOutDesk virtual professional operates within a security framework built for the world's most regulated industries. From SOC 2 certified operations to CIS Level 2 hardened devices, we go beyond industry standards.
SOC 2 Type I Certified
Verified controls for enterprise security
CIS Level 2 Hardened Devices
MyOutDesk managed endpoints secured to CIS Benchmark standards
HIPAA Compliant
Safeguards for protected health information
PCI-DSS Compliant
Payment card data handled with certified controls
See the Difference
How We Compare
| Feature | Full-Time Hire | Freelancer / Marketplace | MyOutDesk |
|---|---|---|---|
| Time to hire | 4–8 weeks | 1–2 weeks | As little as 1 week |
| Screening | You run it | Self-reported | 6-stage vetting, 0.7% pass rate |
| Education | You verify | Unverified | College degree required |
| Dedicated to you | Yes | Rarely | Yes, full-time |
| Cost structure | Salary + benefits + overhead | Hourly, unpredictable | Flat monthly rate, all-inclusive |
| If it doesn't work out | Start over | Start over | We rematch at no extra cost |
| Oversight tools | You provide | None | Productivity tracking included |
| Legal entity (US & PH) | N/A | No | Yes |
| SOC 2 compliance | Your responsibility | No | Third-party audited |
| HIPAA verified | Your responsibility | No | Yes |
Verified Reviews
What Our Clients Say
4.9 (306 reviews)
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Dareika D. Morrison
Sep 2021As a small business owner, I could appreciate the seamless process with MOD. Their dedicated staff members coached me through the entire hiring process while recommending best practices for onboarding my VP. If you are considering hiring a virtual assistant, I highly recommend MOD! You won't be disappointed. Cheers to our success!
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Daren Masters
Jul 2020We were referred to MOD by one of our friends and have loved every minute of the experience. MOD has stood out when it comes to listening to our needs and adapting to our requests. I will definitely be recommending them to other companies. Paul and Papples are GREAT!
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GSD Fair Lawn
Nov 2021The entire process from intro to presenting candidates for interview and next step was handled professionally. Customer satisfaction is their priority. Great company!
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Lenny LaRocca
Feb 2021MOD is excellent to work with and to help you find talent & skills for your business needs.
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casey oaks
Jul 2019Working with MOD has been a pleasure. They have been very responsive & professional, and have assisted with the transition of using virtual professionals. I would recommend them for anybody who is looking to outsource work to assistants.
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Lenny
Mar 2019We just signed up with MyOutDesk. Paul really took care of my company, setting us up with a quality VA. Verna was also a great person to work with, helping to get us situated with our new VA. At one point we even spoke to the CEO--Daniel really cares and wants you to succeed as it's a win/win/win for everyone. They all care over there...highly recommend.
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Ed O´Neill
Apr 2024Very Professional operation from initial consult, to interviews, hiring process and beyond. Personnel are excellent, just what we were looking for.
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Mark Soloff
May 2019We have had an excellent experience so far with MyOutDesk. Abby was very helpful in finding us a great match!
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James Sheehan
Feb 2021Great experience so far. my new assistant starts Monday.
Helpful Resources
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Boost Your Real Estate Business with Virtual Teams: Thriving in Tough Markets
In the ever-evolving real estate market, professionals face significant challenges. Today, realtors grapple with tripled interest rates, a one-third drop in transaction volumes, and record-low NAR membership since October 2022. The recent NAR settlement further complicates the landscape. Despite these hurdles, drawing on past experiences can provide valuable insights for navigating current and future uncertainties. … Read more
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FAQ
Common questions
How much does it cost to hire a virtual transaction coordinator?
With MyOutDesk, you can save up to 70% compared to hiring an in-house transaction coordinator. We handle all recruiting, background checks, payroll, and benefits so you can add TC capacity without the overhead.
What does a virtual transaction coordinator do?
Our virtual transaction coordinators manage the administrative side of your real estate deals from ratified contract through closing. This includes preparing and organizing transaction documents, tracking deadlines and contingencies, coordinating with title companies, lenders, and inspectors, managing the escrow process, and keeping all parties informed.
What transaction management platforms can your TCs work with?
Our transaction coordinators have experience with popular platforms including Dotloop, SkySlope, Brokermint, TransactionDesk, Paperless Pipeline, and DocuSign. They can also work within your brokerage's MLS and any additional tools your team uses.
Can a virtual TC manage the escrow process?
Yes. Our TCs coordinate with escrow and title companies to ensure earnest money deposits are received on time, track escrow timelines, confirm title commitments, and follow up on any outstanding items needed to keep the closing on schedule.
Can a virtual TC coordinate inspections and appraisals?
Yes. Your TC can schedule home inspections and appraisals, follow up with inspectors and appraisers, track inspection deadlines, and ensure any repair requests or contingencies are documented and communicated to all parties.
How many transactions can a virtual TC handle at once?
This depends on transaction complexity and your workflow, but most of our virtual TCs manage 15 to 30 active transactions at a time. They use checklists and pipeline tracking to ensure nothing falls through the cracks.
Will my virtual transaction coordinator be dedicated or shared?
All of our virtual assistants are dedicated to a single client. Your TC will learn your brokerage's processes, your preferred forms and checklists, and your communication style to deliver consistent support.
How quickly can we get started?
We can onboard a virtual transaction coordinator in as little as 7 days. We just need to understand your transaction volume, the platforms you use, and your processes to match you with the right TC.
Can I bring my own non-disclosure agreement (NDA)?
Yes, we are happy to work with you to get an NDA between your virtual assistant and your company signed. We also provide a default NDA that protects all our clients.