Owen Johnson
Mar 2020
Fast to find the right fit for our team!
Scale Your Recruitment Efforts
Recruiting Virtual Assistant
Our recruiting virtual assistants work alongside your HR team to source candidates, screen resumes, schedule interviews, and manage your hiring pipeline so you can find top talent faster.
Why Recruiting VAs
Find Top Talent Faster With A Recruiting Virtual Assistant
Hiring is one of the most time-intensive processes in any business. Sorting through hundreds of resumes, coordinating interviews, and keeping candidates engaged requires dedicated focus, and it never stops.
Our recruiting virtual assistants are trained to handle the heavy lifting of your hiring process: posting jobs, screening candidates, scheduling interviews, managing your ATS, and supporting onboarding, so your HR team can focus on strategic talent decisions.
MyOutDesk recruiting VAs are carefully vetted and experienced in HR workflows, saving you up to 70% the cost of a traditional in-house recruiting coordinator.
Built for HR Teams
Trusted by HR & PEO Companies Nationwide
We work with human resources departments and professional employer organizations (PEOs) across the country, helping them scale their recruiting capacity without adding headcount. Whether you're staffing for a single client or managing hiring across dozens of accounts, our recruiting VAs integrate directly into your workflows and ATS.
What We Handle
What A Recruiting Virtual Assistant Can Do
Candidate Sourcing
Stop losing top talent to slow pipelines. Our VAs proactively source qualified candidates so your recruiters can focus on closing hires.
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Resume Screening
Your recruiters shouldn't spend hours sifting through unqualified applicants. We screen every resume so only the strongest candidates reach your desk.
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Interview Coordination
Eliminate scheduling bottlenecks that slow down your hiring. Our VAs manage the logistics so your team can focus on evaluating talent.
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Follow-Up and Engagement
Candidate ghosting kills your pipeline. Our VAs keep every applicant engaged with timely, professional communication that protects your employer brand.
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Job Posting and Management
Get more qualified applicants from every posting. Our VAs craft compelling job ads and manage them across every platform that matters.
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Background Checks & Reference Verification
Protect your organization from bad hires. Our VAs verify credentials and references so you can extend offers with confidence.
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Security & Compliance
Your data is protected by enterprise-grade security
Every MyOutDesk virtual professional operates within a security framework built for the world's most regulated industries. From SOC 2 certified operations to CIS Level 2 hardened devices, we go beyond industry standards.
SOC 2 Type I Certified
Verified controls for enterprise security
CIS Level 2 Hardened Devices
MyOutDesk managed endpoints secured to CIS Benchmark standards
HIPAA Compliant
Safeguards for protected health information
PCI-DSS Compliant
Payment card data handled with certified controls
See the Difference
How We Compare
| Feature | Full-Time Hire | Freelancer / Marketplace | MyOutDesk |
|---|---|---|---|
| Time to hire | 4–8 weeks | 1–2 weeks | As little as 1 week |
| Screening | You run it | Self-reported | 6-stage vetting, 0.7% pass rate |
| Education | You verify | Unverified | College degree required |
| Dedicated to you | Yes | Rarely | Yes, full-time |
| Cost structure | Salary + benefits + overhead | Hourly, unpredictable | Flat monthly rate, all-inclusive |
| If it doesn't work out | Start over | Start over | We rematch at no extra cost |
| Oversight tools | You provide | None | Productivity tracking included |
| Legal entity (US & PH) | N/A | No | Yes |
| SOC 2 compliance | Your responsibility | No | Third-party audited |
| HIPAA verified | Your responsibility | No | Yes |
Verified Reviews
What Our Clients Say
4.9 (306 reviews)
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The Blue Casa
Apr 2019MOD was very professional and timely. They answered all of my questions and were very accommodating!
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Charles Benton
Jul 2019My experience with MOD has been great, they are very professional and helped me find a VA within a week.
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Barbara Peterson
Jul 2021Excellent response time. Complied with appointment schedule and had applicants ready to go!
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Hamilton “Client Services” Rodrigues
Jul 2019the is a Godsend.
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Cabot Brothers
Sep 2019I highly recommend Myoutdesk to anyone looking for a virtual assistance. The interviewing process was a breeze and I have been very impressed so far.
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Claudia Ramirez
Oct 2019My placement specialist has been nice and helpful throughout this process which is new to me.
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johnousc19862001
Aug 2019Working with MyOutDesk as been great from start to finish. We hired 3 VAs for our company this week and look forward to them helping with our workload. Danielle Baylon set up all the interviews and made the selection process easy. It seemed like all the people we interviewed were tailor fit for our company. Thank you MyOutDesk!
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Cindy Manzolillo
Feb 2021This was the first time I ever hired a virtual assistance. Honestly I was alittle worried and nervous. Pabble walk me through the process and picking qualified applicants for me made it such a great experience and I hired my first Virtual Assistance. Thank you My Out Desk for the professional and courteous staff you have on board.
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Brad Ransome
Feb 2019Very professional and great selection of talent. Would recommend to anyone looking for virtual professional assistance.
Helpful Resources
Recruiting Articles & Guides
Tips, strategies, and insights to help you get the most from your recruiting virtual assistant.
Virtual Assistants
Outsourcing for Growth: Why Teams Beat Solo Hires
Outsourcing isn’t just a cost strategy anymore—it’s a growth engine. Learn why team-based pods outperform solo hires in speed, quality, and resilience. This guide breaks down how leaders in 2025 are scaling faster, improving service, and driving smarter operations through strategic outsourcing.
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Virtual Assistants
The Hidden Costs of a Bad Hire (and How to Avoid Them)
A bad hire costs far more than salary; it drains productivity, damages morale, and stalls growth. From financial losses to missed opportunities, the hidden impact can set your business back years. Learn the true cost of a mis-hire and why outsourcing talent may be the smarter path to scale in 2025.
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Virtual Assistants
How Remote Work Supports a Greener Planet and a Stronger Bottom Line
In honor of World Environment Day, let’s be clear: going green isn’t just good for the planet, it’s good for your business. For years, environmental sustainability was seen as a “nice to have.” However, today, it’s a strategic advantage. Remote work is leading the way, not only by reducing carbon emissions, but by cutting operational … Read more
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Build your perfect remote team
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FAQ
Common questions
How much does it cost to hire a recruiting virtual assistant?
With MyOutDesk you'll pay less than 70% of what you'd pay for an in-house recruiting coordinator, and we take care of all the recruiting, background checks, payroll & benefits for you.
What kind of tasks do recruiting virtual assistants handle?
Our recruiting VAs handle the full scope of hiring support: sourcing candidates across platforms like LinkedIn Recruiter, Indeed, and ZipRecruiter, screening resumes, coordinating interviews, managing your ATS (Workable, Greenhouse, Workday, BambooHR, Rippling, and more), following up with candidates, creating and managing job postings, and conducting background checks and reference verification.
Can a recruiting virtual assistant screen resumes?
Yes. Our recruiting VAs review and analyze incoming resumes and applications, highlight the most relevant skills and experience, and sort candidates by job-fit and your preferred criteria so your hiring managers only see the strongest applicants.
Can a recruiting VA coordinate interviews and scheduling?
Yes. They can organize and maintain your applicant database, track candidate information, and schedule interviews on behalf of all parties including hiring managers, panel interviewers, and candidates, eliminating the back-and-forth.
What hiring platforms can your VAs work with?
Our recruiting VAs have experience with major hiring platforms including LinkedIn Recruiter, Indeed, ZipRecruiter, and Glassdoor. They also work within your existing ATS, whether that's Workable, Greenhouse, Lever, Workday, BambooHR, or Rippling, to manage candidate pipelines and track hiring metrics.
Can a recruiting VA handle background checks and reference verification?
Yes. Our VAs can verify candidate credentials, contact references, verify employment history, and update applications with relevant notes and findings for your recruiters.
Will my recruiting virtual assistant be dedicated or shared?
All of our virtual assistants are dedicated to a single client. This allows them to fully learn your hiring process, understand your team culture and role requirements, and deliver consistent, high-quality recruiting support.
How quickly can we get started?
We can onboard a recruiting VA in as little as 7 days. We just need to understand your hiring needs, tools, and processes to find the right virtual assistant for you.
Can I bring my own non-disclosure agreement (NDA)?
Yes, we are happy to work with you to get an NDA between your virtual assistant and your company signed. We also provide a default NDA that protects all our clients.